Sample Team Timeline
- Attend Kickoff Meeting
- Get information about canstruction
- Find partnering firms
- Turn in entry fee and entry form
- Gather Ideas
- Hold a team meeting to discuss ideas. Brain storm as many ideas as possible. Make a large list containing everyone’s ideas.
- Condense the list to the top 3 to 5 ideas.
- Think about whether or not the ideas are realistic or too complicated.
- Create simple sketches of the 3 to 5 best ideas
- Creating sketches makes it easier for people to visualize the design
- Sketches help determine which ideas are too complicated
- Decide on the best sketch / design idea
- Decide as a team
- Open the decision to the company
- Submittal No. 1 Due
- Information due: Structure idea (only text description needed)
- Team Planning
- Compile a list of team members
- Split up team duties amongst team members
- Design
- Can Acquisition / Budget
- Fundraising
- Build Team
- Set up regular team meetings
- In-person meetings
- Conference call meetings if firms are spread out
- Brainstorm ways to get the company and employees involved
- Create a pixilated model of your design idea
- Using programs like sketch up or excel really helps to determine how realistic your design is
- Determine the number of cans you will need for your structure
- Colors the number of colored cans you will need to find at the grocery store
- Help to determine a budget
- Create a budget and determine cans
- Go to the grocery store and take pictures of cans that match the colors you need in your structure (multiple stores)
- Measure the height of cans – all cans are not the same
- Keep track of prices of cans
- Find filler cans that can be used in the center of the structure that are cheaper to purchase than the outer cans. (optional – saves costs)
- Meet as a team to determine which cans to use and to finalize the costs
- Fundraise (if your firm doesn’t fund the entire structure)
- Use your budget as a fundraising goal (over fundraise to account for additional last minute items you may have forgotten about)
- Use your team sketch to help promote enthusiasm for your team’s design
- Solicit clients, consultants and vendors to donate
- Host a fundraising event
- Additional money raised beyond the cost of your structure will be donated directly to Oregon Food Bank
- Secure a discount from a local grocery store to try and get food ‘at-cost’.
- Discuss with the grocery store manager that you plan on making an order in bulk and would like to order cases and not empty the shelves of the store. Most stores will prepare a separate pallet just for your team.
- Submittal No. 2 Due
- Sketch of structure
- Structure requests (best along a wall, best viewed from above, need an electrical outlet, etc.)
- Structure title and mission statement (75 words or less)
- Name and logo of participating firms on your team
- Names of all of your team members
- Pickup location and food pickup contact information
- Design your structure
- Think about the details of your design
- Think about what items are the challenging items and which are more basic
- Think about what building materials you are going to need to facilitate the structure (include this in your budget)
- Create a more complex model of your structure (autoCAD, sketchup, etc. – Optional)
- Create plans that can be used as templates for build-day (this is typically done by layer)
- Building Materials
- Finalize what building materials you will need to for your structure. (pay attention to the allowed and not allowed items in the rules and regulations)
- Email the canstruction committee about items that are questionable that are not on the list in the rules and regulations and wait for approval.
- Decide on how you plan on preparing/cutting your leveling devices (such as foam core).
- Order building materials
- Submittal No. 3 Due
- Names and logos of all team sponsors
- A "special thanks" statement to be placed on your team board, if any
- Name and count of each type of canned food used in your structure
- Total can count
- Order cans
- Finalize can count
- Place the order with the grocery store
- Determine how your team will get the food order from the grocery store to your pre-build location (see rules and regulations)
- Pre-Build
- Arrange a time and location to do a pre-build. (coordinate this with OFB pickup schedule)
- If you have extra space in your office host the pre-build at one of your firm’s offices and leave up for a couple days. (Helps to boost additional last minute fundraising)
- Have at least the build team at the pre-build
- Use this time to prepare all building materials (i.e. cutting and coloring foam core, etc)
- Ensure that the proper amount of cans have been ordered and received
- Oregon Food Bank Pickup
- Arrange a time and location for your food to be picked up and transported with OFB and Canstruction. (see rules and regulations)
- Get a pallet from the grocery store (typically free) or arrange with OFB to bring one.
- Have volunteers available to help load the food onto the pallet and the OFB truck.
- Mark all of your pallets with the designated markings given out prior to food pickup to ensure your food ends up in your build area at Pioneer Place.
- Shrink wrap your pallets. The OFB driver will have shrink wrap with them.
- Build-Out
- Arrive at Pioneer Place at your scheduled build time. You may arrive early to load in supplies, etc but do not start building until your designated time.
- Find the canstruction committee to determine your build location.
- Bring all building materials to your build site. The freight elevators may be used. Please contact the canstruction committee if you need use of a freight elevator.
- Bring all supplies you will need to build your structure. Ladders, carts, tape, etc.
- When finished building remove all unused supplies and building material.
- Additional cans can be stored in the canstruction storage space.
- Gala and Awards Ceremony
- Collect your tickets and distribute them to your team members. If you want additional tickets to invite additional team members, sponsors, or people you would like to thank please contact canstruction HERE.
- Show up to the Gala and Awards Ceremony to be recognized and to collect any awards your team has won.
- De-Canstruction
- Bring at least 5 team members to tear down your structure. (great activity for girl scouts or boy scouts)
- Remove all items that you brought into Pioneer Place with you.
- Bring Scissors and box cutters to cut any tape you used on your structure. Do not pull off or damage the labels.